Introduction
Are you incorporating a new business or expanding an existing one in New York? If so, it's vital to learn about getting a "Doing Business As" (DBA) name. A DBA can be a game-changer as it allows you to operate your business under a name that differs from your legal entity's registered name. This article will guide you through the process of obtaining a DBA name in New York.
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Understanding the Basics
Before obtaining a DBA name in New York, it's important to understand its purpose. A DBA name, also known as a trade name or fictitious name, enables businesses to conduct activities under a name that might be more recognizable or strategic. For example, if your legal entity's name is "New York Business Solutions LLC," you may opt for a DBA name like "NY Solutions" to enhance brand recognition.
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Step 1: Researching the Availability of your DBA Name
Once you've decided on a DBA name, you must ensure its availability so that you can register it without any conflicts or issues. The New York Division of Corporations maintains a database where you can search for existing business names online. Visit their website ) and access the Corporations and Business Entity Database. Conduct a search by inputting your desired DBA name and check for any potential conflicts.
If your chosen DBA name is already in use, you'll need to select an alternative. It's crucial to choose a name that distinguishes your business and isn't too similar to existing entities to avoid confusion.
Step 2: Required Application Documentation
Once you decide on an available DBA name, gather the necessary application documentation. In New York, the document you need to file is called **Certificate of Assumed Name**.
Here's what you should prepare:
1. **Certificate of Assumed Name Form**: Obtain this form either online or from a New York Department of State regional office. You can download the form from the Division of Corporations' website as a PDF document.
2. **Business Entity Information**: Provide your legal business entity's name, address, and identification number in the form. This information will tie your DBA name to your existing entity.
3. **DBA Name**: Enter your chosen DBA's name accurately in the form.
4. **Notarization**: The Certificate of Assumed Name needs to be notarized. Arrange an appointment with a notary public who can verify your application. Bring a valid ID and the completed form during the appointment. The notary public will witness and authenticate your signature.
Step 3: Filing the Certificate of Assumed Name
After preparing the necessary documentation, you must file the Certificate of Assumed Name with the New York Department of State. Be aware that there is a filing fee associated with this process. The fee varies, so it's advisable to check the Department of State's website for the most current fee schedule.
You have three options to file the certificate:
1. **Mail**: You can send the completed form with a check or money order for the required fee to the New York Department of State. Make sure to utilize certified mail to track your application.
2. **In-person**: Regional offices of the Department of State allow you to file the certificate in person. You can submit the application form along with the fee payment directly at these offices. Check their address and office hours before arriving.
3. **Online**: If you prefer a faster and more convenient option, you can complete the filing process online through the Department of State's website. To use this method, it's vital to have a credit card for the fee payment.
Remember that filing the Certificate of Assumed Name is legally required to use your DBA name successfully, so it's essential to complete this step promptly and accurately.
Conclusion
Obtaining a DBA name in New York is a crucial step for many businesses. By following the process outlined in this article, you'll be able to register your desired DBA name hassle-free. Remember to conduct thorough research, gather the necessary documentation, and file the Certificate of Assumed Name successfully. With your DBA name secured, you can confidently operate your business under a brand that better resonates with your customers and captures your unique identity in New York's vibrant business landscape.
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